Photo and Media Release

Version 2026.1 Effective April 20, 2026

Summary. Per-channel permissions for photos and video that include your youth. You can change these at any time in the parent portal.

The Hub occasionally takes photos and short videos of programs, events, and everyday drop-in life. We use them internally to document our work and, with your explicit per-channel consent, externally to share our mission with funders, donors, and the community.

Granular consent

During the registration flow you select each channel individually:

Internal use: program archives, board reports, staff training. Never public.
Newsletter: the Hub's email newsletter to subscribed families and donors.
Website: Hub public web pages and recap posts.
Social media: Hub-owned accounts (Instagram, Facebook, LinkedIn).
External press: local newspapers, TV, funder publications, or partner releases.

A channel you do not check will not be used. You can update these preferences at any time from the parent portal or mobile app.

Names and identifying information

We never publish a youth's last name, home address, school, or school grade without your written permission. First name and chosen name may appear in captions only if the matching consent box is checked.

Right to withdraw

You may withdraw consent at any time. For already-published materials on channels we control (website, social media, newsletter archives) we will remove your youth's image within 30 days of request. Printed materials already in circulation will not be reprinted.

Photos of groups, events, and public spaces

Group photos taken at Hub-hosted public events (open houses, community nights, fundraisers) may be published even if one family has opted out, provided the youth is not individually recognizable. We make reasonable efforts to honor opt-outs in close-up and named photos.

Youth self-consent starting at age 18

Starting at age 18, a youth may update their own media release preferences directly from the portal. Before age 18 the parent or guardian controls these preferences.

Third-party photographers

When a partner organization or media outlet requests to photograph a program, we notify families in advance and require the third party to respect your on-file media-release preferences.

How to change your preferences

Sign in to the parent portal at checkin.casperyouthhub.org/parent.
Open the youth's profile.
Scroll to "Media release" and toggle each channel on or off.

Changes take effect immediately for future photos. For materials already published, see "Right to withdraw" above.